Kingman Regional Medical Center Streamlines Back Office Paper Trail With Flexible Report Management Software From DB Technology

Robust Security Features Combined With Ease of Use and Stellar Customer Services Cited as Key Value Add Features

CLARK, NJ–(EMWNews – August 20, 2008) – The daily challenges facing a medical center are

numerous. From handling incoming patient registration to securing proper

documentation and identification for use in the back office accounting and

remittance procedures, the paper intensity found in many healthcare

facilities is at times, overwhelming.

Printing multiple copies of paper reports that need to reach specific

employees in specific departments in a specified period of time can all too

easily become a colossal problem. Add to this deluge of documents the fact

that these many pieces of papers — sometimes reams of paper — need to be

separated, collated and then hand delivered to key individuals throughout

the organization and you have a reporting records challenge to state the

least.

Kingman Regional Medical Center (KRMC)

located in Kingman, Arizona, was well aware of the issues surrounding

document management. As a well-respected 235-bed regional healthcare

facility, they have a keen understanding of what is needed to provide the

right information to the right department at the right time. The ability

to keep accurate and timely records is a crucial step in providing

optimized patient care. Being able to archive data so that reports could

easily be retrieved was a key goal of the KRMC Information Systems (IS)

department and they found such a solution in DB Technology’s flagship

software, Report

Automation System (RAS).

A recognized leader in automated information and report distribution

solutions, DB Technology, enabled

KRMC’s IS and Materials Management departments to easily gather and

organize data from disparate computer systems and to capture this data in a

single repository for easy, fast and unencumbered access. Utilizing DB

Technology’s RAS software, years of dusty binders on sagging shelves have

been replaced with an online easy to view and access state-of-the-art

document management system.

“Try to imagine the scope involved in having to print multiple copies of

paper reports that need to reach a host of employees spread out over dozens

of hospital departments,” said Barry Moore, director of accounting for

KRMC. “Compound this scenario with printers jamming and reports being

misplaced, misfiled or lost before reaching the employees who need direct

and timely access to the information — and what you have is a paper silo

nightmare,” he added.

KRMC was in need of an easy-to-use, cost-effective solution that would

enable reports and documents to seamlessly be archived and easily

retrievable by authorized personnel. The ability to easily capture,

access, process and distribute information and simultaneously eliminate the

costly process of manual labor were key components of what KRMC was looking

for in a document management solution.

“Getting a handle on paper expenditures while providing accurate and timely

report information to accounting and other departments is critical to long

term financial viability, and it is something that we pride ourselves on at

DB Technology,” said David Wechsler, president and CEO of DB Technology.

“We are honored to be working with Kingman Regional Medical Center and are

pleased to witness the benefits that RAS technology brings to their

facility.”

Utilizing DB Technology’s RAS technology, KRMC is now able to easily store

and retrieve reports that are available in user-friendly electronic folders

that can be viewed historically and can also be filtered, sorted and

integrated into the healthcare provider’s Monarch data mining software.

“We wanted an archival system so that reports would be available to be

viewed for an extended length of time, and we needed a system that was

compatible with our existing data mining Monarch software,” said Moore.

“RAS was the only system able to address all of the issues in a single

solution,” he added.

Additionally, the healthcare provider credits DB Technology’s RAS software

with:

--  Minimizing duplicate report generation - no more lost/misplaced

    reports

--  Space optimization - financial reports now are stored electronically

--  Significant cost savings

--  Optimized use of IS department resources - no longer retrieving

    multiple copies of misplaced documents

--  Improved security enabling reports to be accessed only by authorized

    personnel

    

“With RAS, reports can now easily be sent electronically reducing the paper

burden and reprinting of a motley collection of reports. For example,

monthly expense reports used to be printed and managers would have to write

on them to justify expenditures. Now, these documents are available on

RAS, enabling managers to electronically send a report to accounting. The

bottom line is a huge cost savings in time, paper and manual labor,” stated

Moore.

Today, KRMC is running a seamless back office that excels in customer

satisfaction and improved back office processing. “We credit DB Technology

with providing us an easy to use, easy to maintain solution that is backed

by optimized security and superior customer service. Paper silos are a

thing of the past,” he added.

About the RAS Platform

DB Technology’s latest version of the RAS software, RAS 3.28, is

designed to address the critical function of financial and operational

information capture and report distribution, which in hospitals spans

everything from patient registration to remittance. The software solution

effectively maximizes revenues while streamlining the workflow automation

process and eliminating paper.

The RAS 3.28 module is designed to breakdown departmental document silos by

enabling users to seamlessly capture a host of financial and clinical

documents including: Explanation of Benefits (EOBs), advanced directives,

referrals, face sheets, and eligibility reports to name a few. Unlike

traditional document management software, RAS does not require specialized

interfaces to other computer systems or applications, but rather is able to

capture data from any number of formats from text to HL7 to EDI to Excel to

PDF. Once captured, the data can be used to format reports that are then

easily accessible from the Web, network or via e-mail.

The RAS software suite easily integrates with leading healthcare and

financial information systems including Epic, Cerner, Siemens, MEDITECH,

McKesson, QuadraMed, PeopleSoft, and Lawson.

About Kingman Regional Medical Center

Kingman Regional Medical Center (KRMC) is a 235-bed not-for-profit facility

with a 193-general acute bed capacity and an additional 20-bed Acute

Inpatient Rehabilitation Center. KRMC has a strong cardiology program with

a state-of-the-art Cardiac Catheterization Laboratory that offers elective

and emergency interventional procedures. KRMC is equipped with leading

edge imaging equipment. In addition to its general services, KRMC offers

to its community Occupational Health Services, a Cancer Center, a family

practice clinic and a 35,000-square-foot Wellness and Rehabilitation

Center, which includes an educational center, full-service workout

facilities, outpatient Physical Therapy, Occupational Therapy and Cardiac

Rehabilitation. For more information please visit http://www.azkrmc.com/.

About DB Technology

Celebrating 25 years in the information technology industry this year, DB

Technology was founded in 1983 as a privately-held company and has assisted

more than 200 hospitals in maximizing revenues and decreasing expenses by

effectively automating the document management and report distribution

process. Through its RAS suite of scalable and flexible automation

modules, hospitals and other organizations have the ability to

automatically capture, access, process and distribute information and

eliminate costly manual paper laden processes. The software also

eliminates the risk of improperly distributed data and ensures confidential

information remains private and accessible to only those authorized. DB

Technology’s products and services give hospitals the ability to easily

unify, search and gain value from documents stored across any and all

disparate data sources. For further information call (800) 760-4096, ext.

119 or visit www.dbtech.com.